Videoconferencing is now convenient and affordable due to the advancement of technology. There are several ways, outside of the traditional out-of-state deposition setting, to use videoconferencing to your advantage. We’ve taken a look at some of these uses and want to share them with you.
What is videoconferencing and how is it used?
Videoconferencing is technology which allows two or more locations to communicate simultaneously through two-way video and audio transmission. As with other technologies, it can have more than one use. Traditionally in the legal industry, it’s used to avoid expensive travel and hotel stays for deposing out-of-state witnesses. Some people use videoconferencing to conduct interviews, lectures, and meetings with colleagues or employees located in various locations as well as to accommodate those who are deaf and/or hard-of hearing with sign language interpretation via the internet.
Law firms, in particular, can take advantage of videoconferencing in some very specific ways. Here are three uses that may spark some ideas on how to save your law firm time and money this year.
1. Remote Depositions
This, of course, is the traditional way that lawyers request to conduct depositions for their out-of-area witnesses. This eliminates the inconvenience and money spent having to travel across the country or state for a deposition. This also saves the attorneys and court reporter travel expenses and valuable time.
2. Working in Teams
Videoconferencing can facilitate collaboration between legal teams in different offices. Instead of waiting for everybody’s schedules to coincide for your quarterly meeting, teams can meet in real time over video, with team members even having the ability to share visual graphics with the entire team. This allows team members to brainstorm and talk in real time, as well as provide feedback to one another, thus eliminating the many emails that sometimes are involved in situations where you need input and opinions from several people.
3. Remote Training
Employers and instructors may find it helpful to have employees or law students log on at a certain time to attend training seminars. Not only does this save time spent in traveling, but it may also save money on expenditures such as hotel rooms and providing meals for large groups of people. If you’re a member of a law firm with more than one central office, this can spare attorneys and employees the headache of traveling in from different locations to attend a training session.
If you have not seriously considered using videoconferencing, it’s time to take a second look. Many of the larger court reporting firms have this technology available and ready for your use. At Stevens-Koenig Reporting, we’d be happy to set up the meeting for you so you can easily harness this technology and increase productivity and efficiency in your law practice.
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