In the internet age, securing data has become a high priority for law firms. When it comes to computers and equipment, most law firms have policies for locking and securing computers and laptops when not in use. But how about your iPad? Considering the speed with which we’re adding new technologies these days, many tablets and iPads are quickly becoming an integral tool in accessing firm data.
Because your iPad is so mobile, you’re likely using yours at home, at the office, in clients’ offices, or at restaurants. Most of us use our iPads in far more locations than we do our laptops. This makes the chances of loss or theft much higher. There are some very simple features that are included on your iPad that you should be using to protect your data. If you’re not using these features, stop everything you’re doing and set them up immediately. They are easy to set up and will go a long way in protecting your data from prying eyes or in case you lose your iPad or it is stolen. These are measures you can’t afford to ignore.
1. Set a passcode.
The device comes with the ability to set a 4-digit passcode. If you have client data on your iPad and are not using a passcode, it’s the same as carelessly carrying around clients’ files with you everywhere. Using a passcode will allow you to lock the iPad so no one can use it without the code. The passcode will be easy for you to remember, and will add an instant layer of security to your iPad. All you need to do is turn this feature on and create a passcode.
- Open your iPad and choose “Settings.”
- Choose “Passcode Lock.”
- Choose “Turn Passcode On.”
- Select your 4-digit code.
- Change the passcode to “On.”
2. Use the Auto-lock.
Auto-lock is a feature of the iPad that puts the device to sleep and locks the screen after a certain amount of time if it hasn’t been touched. Using auto-lock eliminates the need to manually lock the iPad after every use. In Settings, you can set the auto-lock to engage after a specific number of minutes. Choose a short amount of time, such as 1 minute or 2 minutes. Shorter is better when it comes to securing your data and your clients’ data.
3. Set the Auto-wipe feature.
Auto-wipe is a feature that can be set up so if someone enters the passcode unsuccessfully 10 times, the iPad will automatically wipe the data stored in it. This prevents cyber thieves from getting into your data, as they will generally try more than 10 times to crack the code. If you do need to use the Auto-wipe feature, the data can be recovered from your latest backup. When using this setting, it’s extremely important that you back up your iPad regularly so you don’t lose much data if auto-wipe engages.
4. Use the “Find My iPhone” app.
“Find My iPhone” is a free app that also works with iPads. The app allows you to locate your missing iPad on a map, and remotely lock your device or erase all the data on it. If you mistakenly leave your iPad at a coffee shop, you’ll be able to locate it using another iOS device, so you can go back and retrieve it. If your iPad is stolen, you’ll be able to tell the police where to find it. Not only can you locate a missing iPad, but you can remotely wipe all of the data from it so you can keep your data and your clients’ data secure. Set this app up now so if you ever need it, it’s ready to locate your iPad for you.
These security features come already built in to your iPad. When securing an iPad, there are other more complex measures that can be taken, but start with these simple features today so that your data is at least protected with an initial layer of security.
If you liked this article, you might also like “3 Additional Ways Attorneys Can Use Videoconferencing to Save Time and Money.”