Time is ticking, and your client is counting on you for the best representation possible. One way to streamline your case flow is to make sure that the deposition transcripts arrive in a timely manner. While you rely on your court reporting firm for the actual delivery, there are some steps you can take to assure a timely delivery of your depositions:
- Clearly communicate your timeline. Standard delivery by most reporting firms is within 10 business days. If you need the transcript sooner, it’s important to let the reporter know before everyone leaves the deposition. This professional courtesy will help ensure that your deposition is fast-tracked.
- Detailed delivery instructions are critical. Let the reporter know to whom the transcript needs to be delivered. If you want the file emailed to you and your assistant, make sure your reporter has both email addresses and the correct spelling of any necessary names.
- Hard copies require accurate address information. If you have two different office locations, don’t leave delivery to chance. Tell the reporter exactly where any hard copy transcripts are to be delivered. It’s possible that you and your assistant or a co-counsel may work in different offices, and you want the hard copy to go to your assistant, but emailed copies to go to you and the co-counsel. Court reporters need accurate information to make the correct deliveries. Complete delivery instructions on the front-end can save your firm (and client) time and money.
- Leverage the Transcript Order Form (TOF). It’s important to invest the few minutes required to correctly and accurately complete your TOF. Reporters rely on this information to appropriately fulfill all transcript orders. If you’ve only signed the TOF without communicating your specific needs, the reporting firm will have to contact you after the deposition to see what your requirements are. This can waste valuable time and can hold up your delivery.
- Give the reporter a business card. If any information has changed from that on the card, let the reporter know that as well. Your business card provides critical contact information which can save delivery time should issues or questions surface prior to sending the transcripts out.
Let’s face it, time is money. You are busy with a full caseload. Investing a few minutes on the front end can help streamline the delivery of your deposition transcripts. Your court reporter is a partner in the process. With accurate information, your reporting firm is better equipped to exceed your expectations with each deposition.
At Stevens-Koenig Reporting, all of our reporters are professionals who strive to deliver excellence with each deposition taken. We understand that the outcome of each case relies on a clear and accurate record of the proceedings. Hopefully these 5 tips will be helpful for you in your next deposition.
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