Tips for Setting Up a Successful Videoconferenced Deposition

videoconference room

Sometimes a witness lives in a different city or state and cannot make it to a specific location for a deposition. Traveling, of course, can be very expensive, stressful, and time-consuming for a witness and for counsel. Fortunately, with advancements in technology, we are now able to perform videoconferenced depositions to alleviate the necessity for travel when deposing a witness in another location.  Through the use of digital cameras, monitors, and a high-speed Internet connection, a videoconferenced deposition can be set up. This technology allows attorneys to connect with witnesses almost anywhere in the world! Here are some tips for setting up a successful videoconferenced deposition:

Find the Right Videoconferencing Facilities

Although videoconferenced depositions can be done almost anywhere, many court reporting firms offer their videoconferencing facilities or can find help you find such a facility. Some videoconferencing centers offer the capability of video recording the deposition as well. When looking for such a facility, you want to find a place that is comfortable, free from distractions, and has the equipment and tech support that you need.

Plan Ahead and Get Everyone on the Same Page

Since not everyone is at the same location during a videoconferenced deposition, it is important to plan ahead of time to ensure a successful deposition. Make sure to let the witness and all counsel know the location of the facility where they must appear, and the starting time of the deposition, keeping in mind any time zone differences. Listing the start time in the Notice of Deposition including the time zone can be very helpful.

Your court reporter will make sure everyone involved knows how to use the videoconferencing technology and will email clear instructions on how to log in at the appropriate time.  A test is usually done within a week before the scheduled deposition date to be sure no problems arise on the set date.

Determine If You Will Need an Interpreter

Many depositions involve witnesses who do not speak English at all or do not speak it well. This can lead to communication barriers.  Prior to the videoconferenced deposition, determine if you will need the service of an interpreter. Planning this one thing ahead of time can eliminate the necessity to reschedule the deposition due to language issues.

Finding the Right Court Reporting Firm 

At Stevens-Koenig Reporting, we provide HD videoconferencing services as well as certified deposition court reporters who are trained in realtime and verbatim court reporting. Our state-of-the-art videoconferencing facilities can accommodate any size case for any size firm.  Let us handle all the coordination details for you.

Contact us today at (888) 728-3356.